DATA PROTECTION POLICY

Board & Leaders is committed to protecting the privacy of your personal data. This statement summarizes our policy regarding the collection, use and transfer of your personal data, the security measures Board & Leaders employs to protect such data and your rights in relation to it.

Board & Leaders is a leadership advisory and executive search firm which collects, uses, and stores a variety of personal data necessary to provide such services.

If you are a potential candidate for one of our executive search assignments, the categories of personal data we collect may include the following identifiers: contact information career history, education history, social activities, compensation details (where permitted by applicable legislation), professional experience, information relating to references, languages, photographs, individual capabilities, qualifications, preferences, personality, character traits, professional style profile, executive competencies, interview notes as well as interview recordings and transcripts of such recordings, offer letters, identification data (civil/marital status, gender, nationality), and contact history. This data may be obtained directly from you, through publicly available sources, your professional networking profile, news reports, and/or third parties such as our clients, sources/referees, and other authorized background check providers.

To align our search process with our commitment to ensuring equal opportunities, we may collect information about you (in appropriate circumstances and in accordance with applicable local law) which may be classified as diversity information. Additionally, as some of our clients may be subject to employment diversity requirements, Board & Leaders may be required to share such information insofar as it pertains to the search you are a part of.

Collected personal information is held on Board & Leaders’ global proprietary database, which is accessible to all Board & Leaders consultants and associates. We will not process your personal information in a way that is incompatible with what is outlined in this Privacy Policy, and we will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We will not sell your personal information.

The data is used in the usual course of our business to provide our services to clients. This may include assessing your suitability for executive and non-executive roles, presenting you as a prospective candidate to potential employers (Board & Leaders’ clients), contacting you for an assignment or verifying the details of your profile.

Your personal information may also be shared with third parties whom we may engage. This includes our third-party service providers who perform functions on our behalf, such as outsourced document storage providers, analytics and interview transcription services, all of whom will be required to process your personal information in accordance with applicable data protection laws and this Privacy Policy. Your personal information may also be shared with Referees or Sources to obtain additional information about you so we can provide a more accurate profile to our clients. Finally, your information may also be shared with any competent law enforcement, regulatory or governmental body, or a court of law if necessary, to exercise our legal rights, protect your interests or as required by applicable law.

We may contact you from time to time to share intellectual capital and thought leadership that we have published which we believe could be of interest to you or relevant to your role at your organization. You may opt out of receiving these communications at any time.

From time to time we may contact you with an invitation to attend an industry- or role-specific event, such as a dinner or charity event. You may opt out of receiving these invitations at any time.

We may retain and use personal information for research, benchmarking, and market norms in order to provide and develop our services and intellectual capital and remain aligned with market standards. We may also share your data with vetted third-party vendors for analytics purposes in the context of improving our service offerings.

In addition to the above, in certain limited cases, we may disclose a minimum degree of personal information for internal business purposes. Such business purposes include, but are not limited to audit procedures, security processes, maintenance of our systems and infrastructure, internal research of our business and services, performance of our services, tests of our services, and other short-term uses.

Board & Leaders’s legal basis for collecting and using the personal information described in this policy will depend on the personal information and processing activity involved and the context in which it was obtained.

We will process basic personal information about you, such as your contact details (name, address, email, phone number) and information that would normally be included in a curriculum vitae (education history, employment history, professional experience, offer letters, compensation history where permitted by local law, etc.), and competencies, as well as any additional information that may assist us in presenting the best individuals for the most appropriate roles (such as professional or relocation interests) on the basis of legitimate interest, or other legal grounds (such as consent) where required by applicable local legislation, provided the processing of such information is not overridden by your own privacy interests or your rights and freedoms as provided by law.

Once we proceed to the later stages of the search process, we will process additional data (and share with our clients and background check providers if relevant and necessary to the search process) any information required for background checks and/or employment diversity requirements, including any potentially sensitive information that may come to light during interviews, as well as any insights that we may provide to our clients based on the foregoing.

In order to facilitate the interview processes for both our Executive Search and Leadership Advisory Services, we may request to record the interview session which will then be transcribed by a third party to ensure the information obtained is entirely accurate for our review. In the event of a planned recorded interview session, we will obtain your consent prior to recording.

If you require any further information concerning the legal basis on which we process your personal information, you may contact us at hello@boardandleaders.com.

To prevent unauthorized access, maintain accuracy of data and ensure the proper use of information, Board & Leaders has implemented appropriate legal, physical, technical and security procedures to protect the confidentiality of and safeguard the personal information collected, and prevent against accidental loss, unauthorized access, or unlawful processing. These measures will be reviewed over time and updated to remain aligned with legal and technological developments.

Board & Leaders will retain your personal data only for as long as the data is needed in connection with the purposes for which is it being collected and used. The following criteria will be used to guide us when retaining your information:

We will retain personal data for as long as we maintain an active relationship with you.

Once our relationship with you has ended, your personal data may still be relevant for our current or future legitimate business purposes, for example we may be required to retain certain personal information for our business records if you have been placed into a role by us, or for us to be able to establish, exercise or defend our legal rights;

Certain data may be required to be stored in order to show we are compliant and have fulfilled our obligations towards our clients or to continue meeting any of our obligations once we have completed a client assignment in which you may have been involved.

You have the right to access, erase, correct, update, or complete your personal data, or to request no further contact from Board & Leaders. Additionally, you have the right to request the transfer of your personal data to a third party, to object to the processing of your personal information, to ask us to restrict our processing of your personal information, or to withdraw your consent at any time. If you wish to exercise any of these rights, you may contact privacy@boardandleaders.com.

Should you request that we remove your personal information from our database, please note that we may retain a minimal amount of personal information about you in order to record your wish for your data to be removed, and to keep a record of the information disclosed to our clients. If deletion (or anonymization if applicable) of your personal data is not possible (for example, because your personal information has been stored in backup archives) then we will securely store your personal information and isolate it from any further processing until deletion is possible.

If we have collected and processed your personal information on the basis of your consent, you may withdraw your consent at any time. Withdrawing your consent will not affect any processing performed prior to your withdrawal, nor will it affect processing on the basis of lawful processing grounds other than consent.

If you have any questions about your personal information, please e-mail Board & Leaders at hello@boardandleaders.com.

COOKIES & IP ADDRESS POLICY

Board & Leaders may use browser cookies on this website. Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website. We use cookies to provide a higher quality, more relevant, user experience by storing user preferences and monitoring user trends, as well as to deliver services requested by you.

By using our website www.boardandleaders.com you accept the use of cookies in accordance with this Cookie Policy.

If you do not accept the use of these cookies, please disable them by following the instructions in http://www.allaboutcookies.org/manage-cookies/ or by changing your browser settings as indicated below so that cookies from this website cannot be placed on your computer or mobile device.

Which cookies do we use?

We use customized and proprietary JavaScript code provided by third-party integrated platforms including, but not limited to, Google Analytics, Google Tag Manager, Quantcast, Crazy Egg and Visual Website Optimizer to collect and transmit visitor information to their servers. When a user visits www.boardandleaders.com, this code contacts the respective third-party platforms’ servers and sends the aforementioned data. This data is stored, devoid of personally identifiable information, on the third-party server for the purposes of analysis that will be used to improve and provide contextual experiences to site visitors.

Necessary cookies – These cookies are essential for you to move around the website and use its features, such as accessing secure areas of the website. Use of cookies may also allow us to automate entry into password protected portions of the site so that you will not need to re-enter your password each time you visit our site.

Functionality cookies – These cookies allow the website to remember choices you make and provide enhanced, more personalized features. They may also be used to provide services in the way you have specified, such as collating data in a report.

Performance cookies – These cookies collect information about how you use our website, for instance which pages you visit and how often. These cookies do not collect information that identifies you. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve our website and the service we provide to you.

We may also perform IP lookups to determine your domain to more accurately gauge our users’ demographics. Board & Leaders also monitors IP addresses for security purposes, trend analysis, website administration, user movement tracking and broad demographic information gathering for aggregate use. The IP address of the computer you use to access www.boardandleaders.com is not linked to any personal information you otherwise provide to us.

How to control cookies?

With most internet browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored on your computer. Please refer to your browser instructions (usually located within the “Help”, “Tools” or “Edit” facility) or a help screen to learn more about these functions and how to use them. Please be advised that certain sections or functionalities of the site may be inaccessible to you if your browser does not accept cookies.

To review and edit your cookie selection, click here.

For further information on cookies, including how to see which cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.